Guides
Hundi counting: a simple procedure and a printable sheet
A counted hundi with two signatures is the easiest cash an auditor will ever check.
Last reviewed: November 2026. This guide is general information, not tax or legal advice.
Before opening
- Fix a regular day and time, and announce it to the committee.
- Have at least two people present, one of them a trustee or someone the committee names. Use CCTV if you have it.
- Note the box number and check that its seal or lock is intact. Write the seal number down.
While counting
- Count notes by denomination, then coins. Count each bundle twice, by different people.
- List foreign currency, gold, silver and other offerings separately. Do not convert them into a rupee amount on the spot.
- Fill in the sheet below as you go, not from memory afterwards.
After counting
- Everyone present signs the sheet. Reseal the box and note the new seal number.
- Deposit the cash in the trust's bank account the same day or the next working day.
- Record the opening and the total in your books against the box, and keep the signed sheet.
Hundi counting sheet
Box number:
Date:
Seal number (before):
Seal number (after):
| Denomination | Count | Amount (₹) |
|---|---|---|
| Notes | ||
| ₹500 | ||
| ₹200 | ||
| ₹100 | ||
| ₹50 | ||
| ₹20 | ||
| ₹10 | ||
| Coins | ||
| ₹20 | ||
| ₹10 | ||
| ₹5 | ||
| ₹2 | ||
| ₹1 | ||
| Total | ||
Foreign currency, gold, silver and other offerings
Counted by (name and signature)
How Apna Dharm helps
Apna Dharm logs each box opening and its total against the box, so the cash is in your books from the day it is counted.
Book a demoSee it with your own trust's work
We will walk you through the parts that matter to you, using sample data.